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Communications VP Report

Communications VP
March 2020
 
  1. A chorus Jamulus server is now online and available for use by any chorus ensemble that wishes to rehearse using Jamulus.  At this time, the following groups have conveyed interest:
    1. The Great American Sound Company
    2. Tempo Tantrum
    3. The Teaching Quartet
    4. The Ben Marder quartet
Approximately half the chorus is currently Jamulus capable. Another few are in the process of installing the Jamulus software and purchasing the necessary equipment when necessary.Once the software is installed, it is usually necessary for an experienced user to help the final configuration!  At his time, please arrange for Mark Wolf or me to be available when you first try to connect.  Many problems that occur can have simple solutions to those of us who have seen this before!
  1. Website information
    1. Creation of a New Recruit form to keep track of the progress of a prospective member is still in progress.  It is probable that this will be a PDF that can be accessed by all those that need to sign-off for their roles in accepting a new member.  When this is completed, a How-To document will be created that will document the steps for each person that will need to sign off on their piece.
  1. As What to Practice is published, usually at the end of the month, any music listed should be available to the membership. The board members that are not part of the Teaching Quartet should verify this, and report as soon as they can any anomalies found, including missing music, parts that are too loud or not loud enough and parts that do not match the sheet music!
  2. Ben is considering adding past members to the information that we are currently storing on our website.
  3. Prospective members have been entered in our website as candidates after they express interest in joining us. Bonnie is on our website membership list.
  4. The website has the facility to create document group that can be restricted to particular roles.  This would be visible on the User Menu and the Documents menu only to those particular roles. For example, a document repository for credit card information or bank userids and passwords that was only visible to the Treasurer and the President.  If this would be of use for anyone or any group of people, please let me know and I will set it up for you.
  5. Since we are now able to capture donations from our members on our website, it is probable that we will need to mail yearly Thank You for Your Donation to the donors for their tax filings.  If requested by the treasurer, a restricted spreadsheet (see e. above) can be created that is only visible to the treasurer and president so that these donations can be recorded, even if those donations are to be anonymous.
  1. Officers’ Duties, Responsibilities and Terms of Office documentation will be added to the website.  This is currently still in progress.  The Terms of Office are now currently on the website.
     
  2. Standing committees and their roles and responsibilities will be added to the website at a future date.
     
  3. We still need public news items for the website!  If you wish to have an item added to our public “News”, please send that to either Jack Press, Beth Karlin (for marketing news), Ben Marder (for membership news) or myself for posting.
     
  4. As of this point, only a few members have updated their skills list, as requested in the past few meetings. A How-To is now available on the website. The board should begin this process by updating their own skillset!